BYLAW 20(A) – Emergency Electronic Voting for General Membership Meetings (COVID19 Crisis)
- In light of the current COVID19 crisis, all general membership meetings shall be held, on an exceptional basis, electronically.
- Electronic votes of the membership may be permitted when a majority of Council agrees that an issue requiring a vote of the general membership must be settled before the membership can be reasonably assembled in person.
- Should an electronic vote be deemed necessary, the Chair shall:
- provide a fair summary to the general membership of the issue requiring a vote, including a summary of any debate on the issue if it had previously come before Council;
- provide instructions to the general membership regarding the rules of debate on the motion and how to contribute to debate, which must remain open for at least 48 hours prior to the start of voting;
- direct CUASA staff to set up an online election in which each member is given a unique link for voting and may only vote once, with the details of how individuals voted available to the Chair only;
- keep individuals’ votes confidential unless an audit of the vote is required;
- announce the results to the general membership immediately after the conclusion of the voting period.
- The Chair of Council shall make every effort to ensure that voting takes place under conditions allowing for full and fruitful debate.
- Any motion submitted for electronic vote shall not be amendable once voting is open.
- Any electronic vote must remain open for at least 24 hours.
- Quorum for an electronic vote is automatically met. Non-voters will be deemed to have abstained.
- Electronic voting shall be considered an exceptional process.
- No electronic vote can suspend the rules.
This Bylaw will automatically be revoked on September 30, 2020, unless specifically renewed by Council in accordance with Article IV of the Constitution.